Rules in Alphabetic Filing Part 11

In the previous post we have learned how todeal with letters that are used together to form a name. In this post, we’ll learn how to file names with numbers.

Rule 11:

I. Numeric names are always filed as though spelled out.
II. Numbers of more than two digits are given their proper numeric value.

Consider the following examples:

1 Happy Market
A 7 Driving School
9th Flr. Bar
456 Repair Shop
3229 Bldg.

They are filed by unit as:

A Seven Driving School
Four Hundred Fifty Six Repair Shop (NOT Four Five Six Repair Shop)
Ninth Flr. Bar
One Happy Market
Three Thousand Two Hundred Twenty Nine Building (NOT Three Two Two Nine Building)

 

Now, try these following exercise:

Exercise 1

B 6 Online Shop
7 Up Computer Shop
88 Single Club
S 28 Salon
3rd Flr. Spa

Exercise 2

3 Sisters Cosmetics
20th St. Food Hauz
A 4 Paper Mills
1224 Computer Hub
1001 Book Club

Exercise 3

Straight 888 Lending Co.
37th Bldg.
100 Smart Club
22 Electronics
500 Bees Pure Honey Co.

Answer to Exercise 1

B Six Online Shop
Eighty Eight Single Club
S Twenty Eight Salon
Seven Up Computer Shop
Third Flr. Spa

Answer to Exercise 2

A Four Paper Mills
One Thousand One Book Club
One Thousand Two Hundred Twenty Four Computer Hub
Three Sisters Cosmetics
Twentieth St. Food Hauz

Answer to Exercise 3

Five Hundred Bees Pure Honey Company
One Hundred Smart Club
Straight Eight Hundred Eighty Eight Lending Company
Thirty Seventh Building
Twenty Two Electronics

Rules in Alphabetic Filing Part 10

In the previous post we have learned how to file names with hyphen (-). In this post, we’ll deal with letters that are used together to form a name.

Rule 10 are used together to form a name, each letter is considered as a separate unit. Consider the following examples:

BIG Corporation
LUV Mfg.
ABC Industry

They are filed by unit as:

A B C Industry
B I G Corporation
L U V Manufacturing

 

Now, try these following exercise:

Exercise 1

HOT Coffee Shop
HOP Shop
HIT Club
HNW Apparel
HQQ Care

Exercise 2

BOB Shop
BIG Strike
BOT Robots
BEE Shirts
BOX Shop

Exercise 3

POP House
CAR Company
LRN Engineering
DEL Club
ESC Hotel

Answer to Exercise 1

H I T Club
H N W Apparel
H O P Shop
H O T Coffee Shop
H Q Q Care

Answer to Exercise 2

B E E Shirts
B I G Strike
B O B Shop
B O T Robots
B O X Shop

Answer to Exercise 3

C A R Company
D E L Club
E S C Hotel
L R N Engineering
P O P House

Rules in Alphabetic Filing Part 9

In the previous post we have learned how to file business names that are made up of two or more surname. In this post, we are going to learn how to  file names with hyphen (-).

Rule 9

I. A hyphenated name is filed as one unit. Consider the following examples:

Up-and-Down Resto Bar
Fit-and-Right Gym
Laugh-n-Love Girls Club

They are filed by unit as:

FitandRight Gym
LaughnLove Girls Club
UpandDown Resto Bar

II. A hyphenated word is also filed as one unit. Consider the following examples:

Pro-active
Anti-aircraft
Ultra-magnetic

They are filed by unit as:

Anti-aircraft
Pro-active
Ultra-magnetic

Now, try these following exercise:

Exercise 1

Up-and-Above Convenient Store
Do-or-Die Question
Come-and-Go Fastfood Inc.
Pick-n-Fit Apparel
Munch-Crunch Snack Store

Exercise 2

Pre-Employment
Post-Test
Anti-Hazing
Pre-Historic
Semi-Conductor

Exercise 3

Wash-n-Wear Laundry Shop
Fix-it Repair Shop
Pop-or-Flop Game Show
Top-2-Bottom Skin Clinic
Back-to-Back Printing Press

Answer to Exercise 1

ComeandGo Fastfood Inc.
DoorDie Question
MunchCrunch Snack Store
PicknFit Apparel
UpandAbove Convenient Store

Answer to Exercise 2

Anti-Hazing
Pre-Employment
Pre-Historic
Post-Test
Semi-Conductor

Answer to Exercise 3

BacktoBack Printing Press
Fixit Repair Shop
Pop-or-Flop Game Show
Top-2-Bottom Skin Clinic
WashnWear Laundry Shop

Rules in Alphabetic Filing Part 8

In the previous post we have learned how to file business names. In this post, we are going to learn how to file business names that are made up of two or more surname .

Rule 8

When a business name is made up of two or more surnames, it is filed as written – write each name considered as a separate unit. Consider the following examples:

Remegio Trinidad Manufacturing
Mendoza Aquiler Trading
Uyecio Go Financing Corp.

They are filed by unit as:

Mendoza Aquiler Trading
Remegio Trinidad Manufacturing
Uyecio Go Financing Corp.

Now, try these following exercise:

Exercise 1

Estrada Marquez Trading Corp.
Andaluz Cortes Law Firm
Junio Dela Cruz Mfg. Corp.
Rivera, Florida, and Sotto Construction Firm
Edrada Yapchingco Wedding Co.

Exercise 2

Lorenzo Bautista Review Center
Dela Vega Enriquez Laboratories
Velasquez, Casem, and Alattica Travel Agency
Miller Potter Bookstore
Nieva Capendit International School

Exercise 3

Salonga Lim Pasalubong House
Palloran Cruz Company
Santos Ulayan Recording Studio
Balderama Cruz Law Office
Apable Mercado

Answer to Exercise 1

Andaluz Cortes Law Firm
Edrada Yapchingco Wedding Co.
Estrada Marquez Trading Corp.
Junio Dela Cruz Mfg. Corp.
Rivera, Florida, and Sotto Construction Firm

Answer to Exercise 2

Dela Vega Enriquez Laboratories
Lorenzo Bautista Review Center
Miller Potter Bookstore
Nieva Capendit International School
Velasquez, Casem, and Alattica Travel Agency

Answer to  Exercise 3

Apable Mercado
Balderama Cruz Law Office
Palloran Cruz Company
Salonga Lim Pasalubong House
Santos Ulayan Recording Studio

Alphabetizing Quiz 7

File the following correctly.

Item 01

a) One Up Grocery Store
b) Close Up Dental Clinic
c) Body Buddies Gym
d) Taste Buds Restaurant
e) Pink Wink Boutique

1) c-b-a-d-e
2) c-b-a-e-d
3) c-b-d-e-a
4) b-c-a-e-d
5) b-c-a-d-e

Item 02

a) Color Mix Paint Co.
b) Fe Libuon Salon
c) Munch Crunch Snack Bar
d) Manny Pacquiao Boxing Gym
e) Karen Rizaldo Accessories

1) a-b-e-d-c
2) a-b-e-c-d
3) a-e-b-d-c
4) b-a-e-d-c
5) b-a-e-c-d

Item 03

a) Vic Sotto Barber Shop
b) Shop and Ride Convenient Store
c) Purple Pockets Jeans Co.
d) Local Stuff Accessories
e) Apples and Peaches Healthy Drinks

1) e-b-c-d-a
2) e-d-b-c-a
3) e-d-a-c-b
4) e-d-c-b-a
5) e-d-c-a-b

Item 04

a) Manny and Pie Calayan Clinic
b) Color Ace Paint Co.
c) Skin Care Derm Clinic
d) Wonder Pets Vet Clinic
e) Spin and Fold Laundry Shop

1) d-a-e-c-b
2) d-a-c-e-b
3) b-c-a-e-d
4) b-a-c-d-e
5) b-a-c-e-d

Item 05

a) Pop Top Body Shop
b) Rica Rics Perfumes
c) Sunshine’s Lovely Spa and Salon
d) San Pedro’s Bakeshop
e) Juliana’s Scent Station

1) e-a-b-d-c
2) e-a-d-b-c
3) e-a-b-c-d
4) e-b-a-d-c
5) e-b-a-c-d

Item 06

a) Shapes and Colors Dress Shop
b) Chucks Men’s Gear
c) De Perez Mfg. Co.
d) Sneak and Peek Play Place
e) Elizabeth Co Company S-C-D-S-C

1) e-b-c-d-a
2) e-b-c-a-d
3) b-e-c-a-d
4) b-e-c-d-a
5) b-e-d-c-a

Item 07

a) Crystal Clear Mfg. Co.
b) Harry Potter Apparel
c) Michael Kors Prime Bags
d) Lilibeth Austria Manpower Services Inc.
e) Fluffy Squishy Toys Inc.

1) a-e-b-c-d
2) a-e-b-d-c
3) d-a-b-e-c
4) d-a-e-b-c
5) d-a-e-c-b

Item 08

a) One Up Computer Systems Inc.
b) Cherry Pop Costumes
c) Happy Feet Shoe Store
d) Don Mario’s Hardware
e) Go-nuts Donuts Inc.

1) b-d-e-a-c
2) b-d-e-c-a
3) d-b-e-c-a
4) d-b-e-a-c
5) d-e-b-c-a

Item 09

a) Basha and Popoy’s Lugawan
b) Perfect A Review Center
c) Infinite Steps Zumba Dance Class
d) Ruel Estacio Corp.
e) Helen Ortiz Online Shop

1) a-e-c-b-d
2) a-e-c-d-b
3) a-c-e-b-d
4) e-a-c-b-d
5) e-a-c-b-d

Item 10

a) Pink Panda Cafe
b) Stylish Cloth Mfg. Co.
c) Little Kettle Kitchenware
d) Blue Waves Resort
e) Safe Haven Hotel

1) c-d-e-a-b
2) c-d-a-b-e
3) c-d-a-e-b
4) d-c-a-e-b
5) d-c-a-b-e

Answer key:

1) 2 – c-b-a-e-d
2) 1 – a-b-e-d-c
3) 4 – e-d-c-b-a
4) 5 – b-a-c-e-d
5) 1 – e-a-b-d-c
6) 3 – b-e-c-a-d
7) 4 – d-a-e-b-c
8) 2 – b-d-e-c-a
9) 1 – a-e-c-b-d
10) 4 – d-c-a-e-b

Rules in Alphabetic Filing Part 7

In the previous post we have learned how to file names with abbreviations. In this post, we are going to learn how to file business names.

Rule 7

A business name is filed as written unless it is the name of an individual, on that case it should be transposed. Consider the following examples:

Top One Supermarket
Prime Choice Chemical Co.
Katrina Co Boutique

They are filed by unit as:

Co Katrina Boutique
Prime Choice Chemical Company
Top One Supermarket

EXCEPTION: When a firm named for an individual is so well-known that to transpose it would cause confusion, it is filed as written.

Examples:

Jose Rizal’s Aklatan
Vicky Belo Skincare

Now, try these following exercise:

Exercise 1

Colorfy Paints Inc.
Blue Jeans Apparel
J-Jay Restaurant
Health-Tea Tea House
Mang Kokoy’s Fresh Coconut

Exercise 2

Manny Pacquiao Boxing Gym
Remi Ramil Tapsilogan
Potpot & Japoy’s Online Shop
Seashells Footwear
Harry Potter Book Club

Exercise 3

Lea Salonga’s Voice Class
Bea Angelika’s Sweet Delights
Stop and Go Snack Shop
Three Wheels Car Repair
Pretty in pink Salon

Answer to Exercise 1

Blue Jeans Apparel
Colorfy Paints Incorporated
Healthtea Tea House
Jjay Restaurant
Mang Kokoy’s Fresh Coconut

Answer to Exercise 2

Harry Potter Book Club
Manny Pacquiao Boxing Gym
Potpot & Japoy’s Online Shop
Ramil Remi Tapsilogan
Seashells Footwear

Answer to Exercise 3

Bea Angelika’s Sweet Delights
Lea Salonga’s Voice Class
Pretty in pink Salon
Stop and Go Snack Shop
Three Wheels Car Repair

Alphabetizing Quiz 6

File the following correctly.

Item 01

a) Mngr. De Vera
b) Mngr. De Leon
c) Mngr. Dela Cruz
d) Ms. Cervantes
e) Mr. Cervacio

1) c-b-a-e-d
2) c-b-a-d-e
3) c-a-b-d-e
4) d-e-a-b-c
5) d-e-a-c-b

Item 02

a) Dr. Gero
b) Engr. Samonte
c) Atty. Gregorio
d) Fr. Ulpindo
e) Arch. Dela Rosa

1) e-d-c-a-b
2) e-d-a-c-b
3) e-c-b-a-d
4) e-c-a-b-d
5) e-a-c-d-b

Item 03

a) Masayahin St.
b) Tullahan Brg.
c) Cor. Timog St.
d) Sinamay Ave.
e) Rainbow Vlg.

1) c-e-a-d-b
2) c-a-e-d-b
3) c-a-e-b-d
4) c-a-d-e-b
5) c-a-b-d-e

Item 04

a) Capt. Mirasol
b) Chief Gomez
c) Sgt. Tobias
d) Lt. Ismael
e) Ofc. Diaz

1) b-a-e-d-c
2) b-a-d-c-e
3) b-a-d-e-c
4) a-b-c-e-d
5) a-b-d-e-c

Item 05

a) Ph. 5A Sampaguita Block
b) Brgy. San Sebastian
c) Bliss Subd.
d) Pipit Cor. Lemon St.
e) Dagohoy Rd.

1) c-b-e-d-a
2) c-b-e-a-d
3) b-c-e-a-d
4) b-c-e-d-a
5) b-c-a-e-d

Item 06

a) Mr. Torres
b) Ofc. Coronel
c) Lt. Ruben
d) Gen. Carbonel
e) Rev. Del Rey

1) d-c-a-b-e
2) d-c-a-e-b
3) d-c-b-a-e
4) d-b-e-c-a
5) d-b-e-a-c

Item 07

a) Crystal Clear Mfg. Co.
b) MYX Ink Refill Sta.
c) JD Corp.
d) ABC Paint Inc.
e) Purple Pin Co.

1) d-a-c-b-e
2) d-a-c-e-b
3) a-d-e-c-b
4) a-d-c-e-b
5) a-d-e-b-c

Item 08

a) Brgy. Pulang Lupa
b) No. 2 Blk. 4 Red Heights Vlg.
c) Taft Sta.
d) Cherry Blossom Ville
e) Villa Miranda Subd.

1) a-e-b-c-d
2) a-c-b-d-e
3) a-d-b-c-e
4) a-d-b-e-c
5) a-d-c-b-e

Item 09

a) St. Claire
b) Bro. Tony
c) Rev. Quijano
d) Prof. Lucas
e) Sis. Belen

1) a-e-c-d-b
2) a-e-d-b-c
3) a-e-d-c-b
4) b-d-c-e-a
5) b-d-c-a-e

Item 10

a) Blk. A, Parrot St.
b) Brgy. Ginebra
c) Ph. 3, Cor. Parrot St.
d) Roxas Blvd.
e) Ayala Ave.

1) e-d-a-c-b
2) e-a-d-c-b
3) e-b-a-d-c
4) e-b-a-c-d
5) e-a-b-c-d

Answer key:

1) 2 – c-b-a-d-e
2) 4 – e-c-a-b-d
3) 2 – c-a-e-d-b
4) 5 – a-b-d-e-c
5) 3 – b-c-e-a-d
6) 1 – d-c-a-b-e
7) 1 – d-a-c-b-e
8) 3 – a-d-b-c-e
9) 5 – b-d-c-a-e
10) 4 – e-b-a-c-d

Rule 6 Alphabetizing Exercise

Rule 6 Alphabetizing Exercise

1)
a) Gen. Mc Arthur
b) Sis. Grace
c) Ms. Ludovice
d) Ptr. Romy
e) Capt. Gordon

2)
a) Engr. Rivera
b) Atty. Carbonel
c) Fr. Ambrocio
d) Atty. Lao
e) Bro. Junjun

3)
a) Pen and Paper Bookstore Inc.
b) Pepper and Lemon Fastfood Inc.
c) Seven Island Co.
d) Ace Mfg. Corp.
e) Sis. Bubbles Laundry Shop

4)
a) Fifth Ave.
b) Masaya St.
c) Ice Cream Cor.
d) Quezon Blvd.
e) San Juan Brg.

5)
a) Ft. Bonifacio
b) Flaming Fleming Food Co.
c) Dr. Tooth Fairy Dental Clinic
d) Sixth St. Computer Shop
e) Ms. Mendoza’s Review Center

Answer:

1) e-a-c-d-b
2) b-d-e-a-c
3) d-a-b-c-e
4) a-c-b-d-e
5) c-b-a-e-d

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