Category Archives: Clerical Operations

Rules in Alphabetic Filing Part 6

In the previous post we have learned how to file names with professional and personal titles. In this post, we are going to learn how to file names with abbreviations. Rule 6 All abbreviations in names should be alphabetized as though they were spelled out. Consider the following examples: St. Peter Fr. Joel Mr. Cruz Ft.… Read More »

Alphabetizing Quiz 5

File the following correctly. Item 01 a) Master Roshi Siomai House b) Doctor Love Pet Clinic c) Sister Mary’s Cupcakes d) Miss Minchin’s Donut House e) Sir Ramos’ Book Shop 1) b-c-a-d-e 2) b-d-a-e-c 3) b-c-d-e-a 4) b-a-d-c-e 5) b-a-d-e-c Item 02 a) Victoria L. Romero, Ph.D b) Tirso Cruz III c) Tony Clemente Jr. d) Belinda Salalila,… Read More »

Rule 5 Alphabetizing Exercise

Rule 5 Alphabetizing Exercise 1) a) Prince William b) Senator Pacquiao c) Mayor Teodoro d) Miss Minerva e) King Ned 2) a) Professor Mendoza b) Chancellor De Vera c) Sir Eugene d) Atty. Lao e) Father Carbajal 3) a) Father Andres Carbajal b) Doctor Jelly San Andres c) Sister Mercy Pastrana d) Professor Julius Ong-Lee… Read More »

Rules in Alphabetic Filing Part 5

In the previous post we have learned how to file compound and hyphenated surnames. In this post, we are going to learn how to file names with professional or personal titles. Rule 5 Titles which are an intrinsic part of the name are considered as the first unit. Consider the following examples: Princess Diana Mother Theresa… Read More »

Alphabetizing Quiz 4

File the following correctly. Item 01 1) Analiza B. Viray 2) Annaliza C. Vicencio 3) Mary Ann D. Santiago 4) Carmela M. Santos 5) Janice O. Yap a) 3-4-2-1-5 b) 3-4-1-2-5 c) 3-4-1-5-2 d) 3-4-5-1-2 e) 3-1-4-5-2 Item 02 1) Lily O. Allen 2) Mandy N. Perez 3) Gigi F. Hadid 4) Madison T. Reyes 5)… Read More »

Rule 4 Alphabetizing Exercise

Rule 4 Alphabetizing Exercise 1) a) Janna D. De Pedro b) Merida O. Alimo-ong c) Neil F. Ag-bon d) Mildred N. Delos Santos e) Guillermo P. Delos Reyes 2) a) Roel M. Magan-an b) Gener G. Quinta-cruz c) Jojo B. Dela Cruz d) Imee T. Tambo-on e) Ginny H. Dela Vega 3) a) Rose Anne… Read More »

Rules in Alphabetic Filing Part 4

This is the fourth post in the Alphabetic Filing series. In this post, we are going to learn how to file those hyphenated and compound names. Rule 4 Hypenated and compound last names are treated as one word. Ignore the hypen (-) and file the two words as one unit. Consider the following examples: Luna… Read More »

Alphabetizing Quiz 3

File the following correctly. Item 01 1) Universe 2) Unicorn 3) Unity 4) Unisex 5) Umbrella a) 5-2-4-1-3 b) 5-2-4-3-1 c) 2-5-4-1-3 d) 2-4-5-1-3 e) None of the above. Item 02 1) Violin 2) Venus 3) Vase 4) Valet 5) Vacuum a) 5-4-2-3-1 b) 5-3-4-2-1 c) 5-4-3-1-2 d) 5-4-3-2-1 e) None of the above. Item… Read More »

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