Browse Tag: alphabetizing

Rules in Alphabetic Filing Part 2

In the first part of this series, we have learned the most basic rules in alphabetizing. In this post, we are going to learn the second rule.

Rule 2

Surnames that prefixes or those which are two or more words are filed as one word. Here are some examples.

dela Cruz is filed as delaCruz
del Rosario is filed as delRosario
Sta. Ana is filed as StaAna
D’Genoa is filed as DGeno
Santa Cruz is filed as Santa Ana

Example

Consider the following names to be arranged in alphabetical order.

Sherwin C. dela Cruz
Jaime L. Sta Ana
Fanny F. del Rosario
Karen H. Santa Ana
Ricardo L. D’Genoa

Using Rule 1 from the first part of the series, we arrange the names in the following order: Surname, First Name, M.I.

dela Cruz, Sherwin C.
Sta Ana, Jaime L.
del Rosario, Fanny F.
Santa Ana, Karen H.
D’Genoa, Ricardo L.

Now, alphabetizing the list above, we have the following which is the correct answer.

dela Cruz, Sherwin C.
del Rosario, Fanny F.
D’Genoa, Ricardo L.
Santa Ana, Karen H.
Sta Ana, Jaime L.

As we can see, dela in del Cruz comes before delR in del Rosario. And Santa in Santa Ana comes before Sta in Sta Ana. Now that you have learned the rules, here are some exercises.

Exercise 1: Alphabetize the following names.

May Rose L. de la Vega
Mylene S. del Rosario
Albert M. San Pedro
James H. de los Santos
Camille F. de Asis

Exercise 2: Alphabetize the following names.

Alvin Pedroso de Guzman
Karen Lamsin de la Rosa
Simon Ortega del Rosario
Assi Tan San Juan
Reynante Castillo de Goya

Exercise 3: Alphabetize the following names.

Alena M. del Prado
Catherine S. dela Pena
Vivian S. Coronado
Michelle R. de Balboa
Akeisha M. San Agustin

The following are the correct answer to Exercises 1, 2, and 3 above.

Answer to Exercise 1

de Asis, Camille F.
de la Vega, May Rose L.
de los Santos, James H.
del Rosario, Mylene S.
San Pedro, Albert M.

Answer to Exercises 2

de Goya, Reynante Castillo
de Guzman, Alvin Pedroso
de la Rosa, Karen Lamsin
del Rosario, Simon Ortega
San Juan, Assi Tan

Answer to Exercises 3

Coronado, Vivian S.
de Balboa, Michelle R.
dela Pena, Catherine S.
del Prado, Alena M.
San Agustin, Akeisha M.

That’s it for the second rule in alphabetizing. In the next post, we will learn more about alphabetizing.

Rules in Alphabetic Filing Part 1

In this post, we are going to learn alphabetic filing. This part is included in the Sub-professional Civil Service Exam.

Rule 1

Before alphabetizing, names of individuals should be arranged in the following order: Last Name, First Name, Middle name (or Middle Initial).

Example

Consider the following names to be arranged in alphabetical order.

Romeo A. Magdaraog
Jam F. Sisante
Karen S. Rama
Sammy H. Valderama
Valerie S. Ariso

From the rule stated above, to alphabetize, we must first rearranged the name as in the order stated above. The rearranged names are as follows.

Magdaraog, Romel A.
Sisante, Jam F.
Rama, Karen S.
Valderama, Sammy H.
Ariso, Valerie S.

We can now alphabetize the names above. The CORRECT alphabetized names are as follows

Ariso, Valerie S.
Magdaraog, Romel A.
Rama, Karen S.
Sisante, Jam F.
Valderama, Sammy H.

Now, let’s answer some exercises in alphabetizing names.

Exercise 1: Alphabetize the following names.

Angela P. Morera
Rico S. Ancheta
Mary Anne L. Herrera
Jill S. Solidum
Emilo G. Solidum

Exercise 2: Alphabetize the following names.

Janus Guerrero Pedroso
Felix Esguerra Moreno
Maria Paula Sabino Santos
Samuel Porras Callanta
Fe Rabino Tumbado

Exercise 3: Alphabetize the following names.

Ariane L. Jacobo
Rachel May S. Paulo
Naomi F. Bernardo
Shane R. Usana
Ibrahim S. Alcantara

The following are the correct answer to Exercises 1 and Exercise 2 above.

Answer to Exercise 1

Ancheta, Rico S.
Herrera, Mary Anne L.
Morera, Angela P.
Solidum, Emilo G.
Solidum, Jill S.

Answer to Exercises 2

Callanta, Samuel Porras
Moreno, Felix Esguerra
Pedroso, Janus Guerrero
Santos, Maria Paula Sabino
Tumbado, Fe Rabino

Answer to Exercises 3

Alcantara, Ibrahim S.
Bernardo, Naomi F.
Jacobo, Ariane L.
Paulo, Rachel May S.
Usana, Shane R.

That’s it for the first rule in alphabetizing. In the next post, we will learn about how to alphabetize names that contain prefixes or those which contains more than one word.