Browse Tag: civil service clerical operations

Alphabetizing Quiz 7

File the following correctly.

Item 01

a) One Up Grocery Store
b) Close Up Dental Clinic
c) Body Buddies Gym
d) Taste Buds Restaurant
e) Pink Wink Boutique

1) c-b-a-d-e
2) c-b-a-e-d
3) c-b-d-e-a
4) b-c-a-e-d
5) b-c-a-d-e

Item 02

a) Color Mix Paint Co.
b) Fe Libuon Salon
c) Munch Crunch Snack Bar
d) Manny Pacquiao Boxing Gym
e) Karen Rizaldo Accessories

1) a-b-e-d-c
2) a-b-e-c-d
3) a-e-b-d-c
4) b-a-e-d-c
5) b-a-e-c-d

Item 03

a) Vic Sotto Barber Shop
b) Shop and Ride Convenient Store
c) Purple Pockets Jeans Co.
d) Local Stuff Accessories
e) Apples and Peaches Healthy Drinks

1) e-b-c-d-a
2) e-d-b-c-a
3) e-d-a-c-b
4) e-d-c-b-a
5) e-d-c-a-b

Item 04

a) Manny and Pie Calayan Clinic
b) Color Ace Paint Co.
c) Skin Care Derm Clinic
d) Wonder Pets Vet Clinic
e) Spin and Fold Laundry Shop

1) d-a-e-c-b
2) d-a-c-e-b
3) b-c-a-e-d
4) b-a-c-d-e
5) b-a-c-e-d

Item 05

a) Pop Top Body Shop
b) Rica Rics Perfumes
c) Sunshine’s Lovely Spa and Salon
d) San Pedro’s Bakeshop
e) Juliana’s Scent Station

1) e-a-b-d-c
2) e-a-d-b-c
3) e-a-b-c-d
4) e-b-a-d-c
5) e-b-a-c-d

Item 06

a) Shapes and Colors Dress Shop
b) Chucks Men’s Gear
c) De Perez Mfg. Co.
d) Sneak and Peek Play Place
e) Elizabeth Co Company S-C-D-S-C

1) e-b-c-d-a
2) e-b-c-a-d
3) b-e-c-a-d
4) b-e-c-d-a
5) b-e-d-c-a

Item 07

a) Crystal Clear Mfg. Co.
b) Harry Potter Apparel
c) Michael Kors Prime Bags
d) Lilibeth Austria Manpower Services Inc.
e) Fluffy Squishy Toys Inc.

1) a-e-b-c-d
2) a-e-b-d-c
3) d-a-b-e-c
4) d-a-e-b-c
5) d-a-e-c-b

Item 08

a) One Up Computer Systems Inc.
b) Cherry Pop Costumes
c) Happy Feet Shoe Store
d) Don Mario’s Hardware
e) Go-nuts Donuts Inc.

1) b-d-e-a-c
2) b-d-e-c-a
3) d-b-e-c-a
4) d-b-e-a-c
5) d-e-b-c-a

Item 09

a) Basha and Popoy’s Lugawan
b) Perfect A Review Center
c) Infinite Steps Zumba Dance Class
d) Ruel Estacio Corp.
e) Helen Ortiz Online Shop

1) a-e-c-b-d
2) a-e-c-d-b
3) a-c-e-b-d
4) e-a-c-b-d
5) e-a-c-b-d

Item 10

a) Pink Panda Cafe
b) Stylish Cloth Mfg. Co.
c) Little Kettle Kitchenware
d) Blue Waves Resort
e) Safe Haven Hotel

1) c-d-e-a-b
2) c-d-a-b-e
3) c-d-a-e-b
4) d-c-a-e-b
5) d-c-a-b-e

Answer key:

1) 2 – c-b-a-e-d
2) 1 – a-b-e-d-c
3) 4 – e-d-c-b-a
4) 5 – b-a-c-e-d
5) 1 – e-a-b-d-c
6) 3 – b-e-c-a-d
7) 4 – d-a-e-b-c
8) 2 – b-d-e-c-a
9) 1 – a-e-c-b-d
10) 4 – d-c-a-e-b

Rules in Alphabetic Filing Part 7

In the previous post we have learned how to file names with abbreviations. In this post, we are going to learn how to file business names.

Rule 7

A business name is filed as written unless it is the name of an individual, on that case it should be transposed. Consider the following examples:

Top One Supermarket
Prime Choice Chemical Co.
Katrina Co Boutique

They are filed by unit as:

Co Katrina Boutique
Prime Choice Chemical Company
Top One Supermarket

EXCEPTION: When a firm named for an individual is so well-known that to transpose it would cause confusion, it is filed as written.

Examples:

Jose Rizal’s Aklatan
Vicky Belo Skincare

Now, try these following exercise:

Exercise 1

Colorfy Paints Inc.
Blue Jeans Apparel
J-Jay Restaurant
Health-Tea Tea House
Mang Kokoy’s Fresh Coconut

Exercise 2

Manny Pacquiao Boxing Gym
Remi Ramil Tapsilogan
Potpot & Japoy’s Online Shop
Seashells Footwear
Harry Potter Book Club

Exercise 3

Lea Salonga’s Voice Class
Bea Angelika’s Sweet Delights
Stop and Go Snack Shop
Three Wheels Car Repair
Pretty in pink Salon

Answer to Exercise 1

Blue Jeans Apparel
Colorfy Paints Incorporated
Healthtea Tea House
Jjay Restaurant
Mang Kokoy’s Fresh Coconut

Answer to Exercise 2

Harry Potter Book Club
Manny Pacquiao Boxing Gym
Potpot & Japoy’s Online Shop
Ramil Remi Tapsilogan
Seashells Footwear

Answer to Exercise 3

Bea Angelika’s Sweet Delights
Lea Salonga’s Voice Class
Pretty in pink Salon
Stop and Go Snack Shop
Three Wheels Car Repair

Rule 6 Alphabetizing Exercise

Rule 6 Alphabetizing Exercise

1)
a) Gen. Mc Arthur
b) Sis. Grace
c) Ms. Ludovice
d) Ptr. Romy
e) Capt. Gordon

2)
a) Engr. Rivera
b) Atty. Carbonel
c) Fr. Ambrocio
d) Atty. Lao
e) Bro. Junjun

3)
a) Pen and Paper Bookstore Inc.
b) Pepper and Lemon Fastfood Inc.
c) Seven Island Co.
d) Ace Mfg. Corp.
e) Sis. Bubbles Laundry Shop

4)
a) Fifth Ave.
b) Masaya St.
c) Ice Cream Cor.
d) Quezon Blvd.
e) San Juan Brg.

5)
a) Ft. Bonifacio
b) Flaming Fleming Food Co.
c) Dr. Tooth Fairy Dental Clinic
d) Sixth St. Computer Shop
e) Ms. Mendoza’s Review Center

Answer:

1) e-a-c-d-b
2) b-d-e-a-c
3) d-a-b-c-e
4) a-c-b-d-e
5) c-b-a-e-d

Rules in Alphabetic Filing Part 6

In the previous post we have learned how to file names with professional and personal titles. In this post, we are going to learn how to file names with abbreviations.

Rule 6

All abbreviations in names should be alphabetized as though they were spelled out. Consider the following examples:

St. Peter
Fr. Joel
Mr. Cruz

Ft. Santiago
Quezon Ave.
Brixton St.

They are filed by unit as:

Father Joel
Mister Cruz
Saint Peter

Brixton Street
Fort Santiago
Quezon Avenue

Now, try these following exercise:

Exercise 1

Ms. Abelan
Bro. Justin
Engr. Perez
Atty. Quintin
St. Matthew

Exercise 2

Captain Burger Jr.
St. Joseph Funeral Homes
Fifth Ave.
Maginhawa St.
Blue Cor. Printing Co.

Exercise 3

Abshp. Welby
Mngr. Gallo
Prof. Reyes
Mr. Lopez
Gov. Medina

Answer to Exercise 1

Attorney Quintin
Brother Justin
Engineer Perez
Miss Abelan
Saint Matthew

Answer to Exercise 2

Blue Corner Printing Company
Captain Burger Junior
Fifth Avenue
Maginhawa Street
Saint Joseph Funeral Homes

Answer to Exercise 3

Archbishop Welby
Governor Medina
Manager Gallo
Mister Lopez
Professor Reyes

Rules in Alphabetic Filing Part 5

In the previous post we have learned how to file compound and hyphenated surnames. In this post, we are going to learn how to file names with professional or personal titles.

Rule 5

Titles which are an intrinsic part of the name are considered as the first unit. Consider the following examples:

Princess Diana
Mother Theresa
King Arthur
Pastor Ed
Prince Harry

They are filed as:

King Arthur
Mother Theresa
Pastor Ed
Prince Harry
Princess Diana

But when a title of a person is added to a full name, it should be considered as last unit. Look at these examples:

Senator Panfilo Lacson
Congressman Art Dela Cruz
Attorney Jerry Villar
Doctor Hannah Villegas
Miss Lovely Pedroso

They are filed as:

Delacruz, Art Congressman
Lacson, Panfilo Senator
Pedroso, Lovely Miss
Villar, Jerry Attorney
Villegas, Hannah Doctor

Also, other titles appendages such as Sr., Jr., II., Mrs. Ph.D are also considered as the last name. Examples:

Teodoro, Albero II.
Candelaria, Jenny Mrs.
Lapuz, Ted PhD

Lastly, firm names beginning with a title should be indexed and filed as Title – (Company name). Examples:

Dr. Strange Computer Shop
Ms. Minchin’s Munchkins
Mr. Lova Laundry Shop

They are filed as:

Doctor Strange Computer Shop
Miss Minchin’s Munchkins
Mister Lova Laundry Shop

Now, try these following exercise:

Exercise 1

Father Matthew
Madam Claudia
Mistress Mary
Attorney Marra Sy
President Jaime Ramos

Exercise 2

Professor Eugene Dominguez
Mayor Robert Ambrosio
Chancellor Albert Gonzaga
Mr. Andy Smith
Ramon P. Bautista Jr.

Exercise 3

Atty. Max Moreno Law Office
Dr. Lemon Fruit Juice
Mr. Pepper Bakeshop
Mr. Clean Laundry Shop
Master Fix-it Computer Shop

Answer to Exercise 1

Father Matthew
Madam Claudia
Miss Mary
Ramos, Jaime President
Sy, Marra Attorney

Exercise 2

Ambrosio, Robert Mayor
Bautista, Ramon P.  Jr.
Dominguez, Eugene Professor
Gonzaga, Albert Chancellor
Smith, Andy Mr.

Exercise 3

Attorney Max Moreno Law Office
Doctor Lemon Fruit Juice
Master Fix-it Computer Shop
Mister Clean Laundry Shop
Mister Pepper Bakeshop

Rule 4 Alphabetizing Exercise

Rule 4 Alphabetizing Exercise

1)
a) Janna D. De Pedro
b) Merida O. Alimo-ong
c) Neil F. Ag-bon
d) Mildred N. Delos Santos
e) Guillermo P. Delos Reyes

2)
a) Roel M. Magan-an
b) Gener G. Quinta-cruz
c) Jojo B. Dela Cruz
d) Imee T. Tambo-on
e) Ginny H. Dela Vega

3)
a) Rose Anne U. Libu-on
b) Maria Lyn P. Del Valle
c) Serena I. Lee-Uy
d) Honnie P. Del Prado
e) Jerry L. Santos-Lim

4)
a) Tanya R. San Carlos
b) Tony P. San Miguel
c) Molly F. Prieto-Mercado
d) Lerma G. Sapino-sa
e) Melinda S. Don Galo

5)
a) Jonjon D. Cabal-quinto
b) Princess S. Pajo-Chua
c) Elise R. San Rafael
d) Malou Q. Yapchingco-Uy
e) Dennis I. De Juan

Answer:

1) c–b-e-d-a
2) c-e-a-b-d
3) d-b-c-a-e
4) e-c-a-b-d
5) a-e-b-c-d